Documentation · 4 min read
Research purchasing controls and eligibility records
Documentation practices for restricted research-material purchasing and internal approval.
Define purchasing authority
Organizations should identify who may order restricted research materials, which projects are eligible, and which approvals must exist before purchase.
Keep purpose statements specific
Purchase records should identify the laboratory project or analytical purpose without making clinical, treatment, dosing, or personal-use statements.
Retain the decision record
Store the request, approval, order confirmation, supplier documents, and receiving record according to the institution's retention policy.